AUVSI reserves the right to accept or reject registrations and to cancel any previously accepted reservations, at any time, at its sole discretion, without liability to the registrant or any other party. This policy was instituted to maintain the professional environment of the event, while protecting the interests of our attendees and exhibitors.
Loud, abusive, or defamatory language, harassment or other unprofessional or inappropriate behavior is not permitted at any time at the event. If such conduct is engaged in by a registrant, please be advised that AUVSI may cancel any previously accepted reservations, at any time, at its sole discretion, without liability to the registrant or any other party, and the registrant agrees to exit the premises immediately.
AUVSI/TRB show badges cannot be reproduced and once a badge has been picked up, it cannot be resold or transferred to another individual. The event badge constitutes a limited revocable license to attend the current AUVSI/TRB event. Event badges are the property of AUVSI/TRB and may be revoked at any time for any reason. Event badges must be worn at all times at the show.
AUVSI and TRB has sole discretion over admission at all times and shall strictly enforce all show rules. Attendees agree to abide by these attendance rules, which may be updated at any time. Violators risk immediate confiscation of their event badge without refund and removal from the premises. Violators will not be allowed re-entry.
AUVSI and TRB, reserves the right to decline the registration of any applicant that may violate national security or export compliance laws, including U.S. economic sanctions. Applicants must provide full, truthful information when registering, in accordance with registration terms and conditions.
Photo and Video Policy
Attendees are permitted to use hand-held cameras to take photographs, capture digital images, and videotape within public areas of the Automated Vehicles Symposium 2014 for personal, non-commercial use. Public areas include; general session, breakout rooms; lobby areas; and hallways. Large cameras, photo or video equipment, or ancillary equipment such as lighting, tripods, cables, etc. are prohibited (except in instances where approval from AUVSI show management is obtained).
All photographers and videographers are prohibited from entering, photographing, or videotaping non-public areas of the Automated Vehicles Symposium 2014. Non-public areas include storage areas; speaker ready rooms; staff offices; and dedicated meeting rooms. All photographers and videographers are prohibited from impeding attendee traffic flow, blocking doors, stairs, elevators and escalators, and affecting the safety of attendees. All photographers and videographers must fully and immediately comply with any requests, directions, or instructions of AUVSI show management related to safety concerns. All photographers and videographers must obtain exhibitor approval before capturing images within the exhibitor’s booth space.
While attending the Automated Vehicles Symposium 2014, all photographers and videographers must comply with all applicable rules, including but not limited to, this policy, all applicable laws, ordinances, municipal regulations, standard operating procedures and administrative procedures. AUVSI and TRB show management may evaluate the actions of a photographer or a videographer, and if a determination is made that the actions of a photographer or videographer are not in compliance with any applicable rule, AUVSI show management may terminate the permission granted by this policy.
AUVSI and TRB reminds conference participants that they are responsible for compliance with regulations limiting the release of export-controlled technology or technical data and the provision of defense services to non-U.S. persons under the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). AUVSI is not liable for unauthorized releases of technical data by conference attendees.
In case the premises for the show is destroyed by Acts of God, fire or the elements or by any cause, or in case of government intervention or regulation, military activity, terrorism, civil disturbance, strikes, labor disputes, or any other circumstances make it impossible or inadvisable to hold the Show at the time and place provided, the attendee waives any claim for damages or compensation, except the pro rata return of the amount paid for admission, after deduction of actual expenses incurred in connection with the exhibition and there shall be no further liability on the part of either party. In no event shall AUVSI, its officers, directors, trustees, or agents be liable for any direct, indirect or consequential damages resulting from the failure to hold the Show.
For registration or policy questions, please contact Elton Sinoimeri (firstname.lastname@example.org) at +1 571 255 7789.